6134 Executive Assistant, Orange County

General Job Description:

Primary support to the CFO, Managing Director and Vice President in addition to providing firm wide assistance.

Management of professional calendars, including coordination and scheduling of meetings, including investment meetings. Manage compliance matters.

Responsibilities:

Manage calls, events, meals and travel. Email monitoring for general awareness of activities and necessary actions.

Update client database (Microsoft CRM) with meeting notes, contacts and other data points.

Oversee an Administrative Assistant.

General photocopying, scanning, typing, maintaining document retention system. Manage daily email, mail, phone calls.

Assist with the scheduling and preparation of meetings including photocopying and assembling board meeting materials, ordering food, logistics, etc.

Plan partner meeting, firm off-site, marketing and holiday events.

Arrange domestic and international travel, schedule trip meetings and prepare itineraries. Creation and formatting of documents, spreadsheets within

Microsoft Office Suite.

Complete travel and expense reports.

Greet guests upon arrival.

Maintains relationships with vendors and property management.

Qualifications:

BS/BA required.

Excellent salary,bonus and benefits.

Please fill out the contact form below or contact us at +1 (949) 955-1455.

Asking for advice – There is an art in asking for advice and maybe these tips will help.

Executive Recruiters -  The Ankenbrandt Group, Newport Beach, CACall during normal business hours. Ask if it’s a good time to talk.

Once you’ve got my attention – LISTEN. Stop talking and start listening and write down the advice I’m giving. I can’t tell you how many people don’t take notes and then expect me to repeat myself again when they call back days later. There is nothing wrong with taking notes – take them!

Be humble, gracious and polite.

If you don’t like the advice, don’t argue with me about it. You asked – I gave you my opinion. Take it and use it or don’t use it. Or just use what works for you – it’s your job search.

Don’t assume I’m a miracle worker – it’s you who must do the hard work finding a job. Most people don’t get placed by a recruiter -they have to find their own job.

Posted by Heidi 

Executive Recruiters -  The Ankenbrandt Group, Newport Beach, CA

Call us Today +1 (949) 955-1455

The Ankenbrandt Group Newport Beach,  CA  92660

Our recruiters advocate for you. We uncover great job opportunities that match your career goals. Why wait? Your future starts today.

We are an executive search firm that focuses in:

  • Commercial Real Estate Development
  • Construction Management
  • Sales & Marketing
  • IT & Other Specialty Jobs
  • Finance and Accounting
  • Superintendent
  • Administrative Assistant
  • Project Manager
  • Asset Management
  • Property Engineering & Management

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